• Fleet Management Software operated on a “self-service” will provide the following benefits:
  • Manage drivers and vehicles in one place – easy navigation
  • Multiple layers of management
  • Vehicles / Driver allocated to cost centres / managers
  • Further dissection of cost by business function
  • Proactively manage in life vehicles – contract mileage /service and MOT etc
  • Proactively manage renewals
  • Driver inputs of key information from smart phone or tablet etc direct to FM system.
  • Automated alerts – either data or time triggered sending alerts to inform of required functions
  • Easy reports / data extracts
  • Fleet cost analysis – build cost profiles of vehicle types or drivers etc
  • Compliance – full historical record and easily retrievable data on drivers / vehicles / insurance etc
  • Risk Assessment modules
  • Integration and direct access to other functions – fuel card / telematics / driving licence checks

An outsourced solution will provide the benefits of on-line fleet management software but removes the need for the business undertake many of the administrative tasks:

Additional benefits of an outsourced fleet management solution:

  • Customer access to system / dashboard – full view
  • Service Level Agreement covering Administration Tasks and completion for timescales / responses
  • Account Management resource
  • Advice / Guidance etc
  • Completion of tasks / alerts – system update
  • Vehicles / Drivers added / removed
  • Driver liaison – support
  • Service reminders / service bookings
  • Vehicle inspection compliance – uploaded images
  • Report preparation – monthly if required
  • Automated driving licence checks – exception reports
  • Supply chain management
  • Vehicle renewals
  • Advice on vehicle choice / provision of demonstrator – evaluation vehicles
  • Competitive tendering for all renewals – multiple funder approach providing best price available
  • Whole-life cost analysis presented for renewals for approval
  • Strategic partner reviews  – funders / supplying dealers / manufacturer
  • Weekly status updates of ordered vehicles
  • Grey Fleet Support
  • Quarterly reviews
  • Best practice knowledge share
  • Targeting cost savings and improved environmental impact of fleet usage
  • End of contract – pre return vehicle inspections and condition report
  • Damage / condition outside return car standards notified
  • Quotations for rectification provided
  • Completion of works arranged and managed